*NEW JOB*

Administrator and Reception(LEGAL)

Salary: £18,000 – £19,000

Location: Knowle, West Midlands

Hours: Permanent, full-time

Main purpose of job

The prime role of the legal secretary & receptionist is to provide direct support to the fee earners to enable them to operate at optimum efficiency. This will include but will not be limited to the main responsibilities given below. The person in this role is expected to use a high degree of self-management and initiative.

Key tasks

-Answer telephone and redirect calls to the relevant person in a professional manner

-Meet & greet clients/visitors

-Manage opening and closing office check lists

-Prepare and frank post in the evening

-Open and sort post in the morning

-Prepare correspondence and documents through audio-typing, word processing and precedent letters.

-Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.

-Prepare mail and enclosures for dispatch.

-Arrange for all requested copying to be done.

-Make appointments, arrange meetings and to maintain an up to date diary for fee earners and meeting room.

-Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.

-Provide refreshments when asked to do so.

-Provide support to others as required.

-Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.

-Undertake any specific training when required to do so and overall to have a responsibility towards self-development.

-Ensure the confidentiality of all the firm’s and clients documentation and information.

Knowledge and Experience Required

-Knowledge of legal business operations and procedures (helpful)

-Basic understanding of book keeping (if possible)

-Minimum of 6 months work experience as a secretary/admin

Skills Required

-Have excellent organisation skills

-Have good secretarial skills

-Be interested in law and business in general

-Be computer literate

-Work accurately and pay attention to detail

-Be very discreet, as you will be dealing with confidential information

-Have a good standard of English, spelling and grammar

-Be able to work to deadlines

-Have a polite, friendly and professional manner.